Newsletter

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August 2011  

Note from your Administrator

Welcome to our NEW Monthly Newsletter from our NEW Website! We hope you are finding it informative and easy to use! By now, you should have received an email from info@ifmaphoenix.org welcoming you to the new site and providing your user name and password. By logging into the site you will be able to sign up for meetings, events and classes at the member rates. If you have not received the email and help with your login info please contact me at admin@ifmaphoenix.org.

Once you're logged in, you can manage your account profile. Changing your password, email and phone numbers are just a few options. I encourage you all to at least go to your account profile and choose a business category from the drop-down list. When other members are looking for a certain business, your info will appear for the category you select.

As always, if you have any questions, comments or concerns please contact me!

Kathleen Severson
Chapter Administrator

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President's Report

Dear Fellow IFMA Members,
Another year has passed and the incoming board for 2011 would like to thank Ted Ritter and his board for the great job they did over the last year. This coming year should be extremely exciting for the Greater Phoenix Chapter; “IFMA’s World Workplace 2011” will be held in our own backyard October 26-28.

 

Rick Corea
President; “The Greater Phoenix Chapter of IFMA”
ON Semiconductor
Manager, North America Facilities

 

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Member Spotlight

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Golf Tournament

Join us September 23rd at the Biltmore
The Greater Phoenix Chapter of IFMA is hosting our third annual Carbon Neutral Golf Event at the Arizona Biltmore Golf Club on Friday September 23rd. This is a great opportunity to network with your peers and support your association.

To represent your company give some thought to providing an item that will be placed in the Golfer Goodie Bag this year. We're always looking for things like sunscreen, tees, mini first-aid kits, ball markers, or whatever else fun that you can think of.

 

To provide a Contribution to the Goodie Bags

Contact Ted Ritter at
ted.ritter@verdecom.net

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Student Chapter News

Message from the Student Chapter President...
As the incoming student chapter President I would personally like to extend an invitation for all IFMA members to attend our student chapter meetings. If you know of a young adult or student whom you think would benefit from being involved with the student chapter, have them send me an email at rnkong@asu.edu. Better yet, accompany them to our first student chapter meeting of the year! Come support the longevity of this organization and the future of facilities!

Robert Kong
Greater Phoenix Student Chatper of IFMA President

Next meeting-
Topic:  What is Facilities?  What is FM?
Speaker: Ted Ritter, Immediate Past President, Greater Phoenix Chapter of IFMA
September 14th
Time:  TBD
Location: TBD

Check back for details...

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World Workplace 2011

The Greater Phoenix Chapter of IFMA is proud and excited to host IFMA's Annual Conference and Expo!  World Workplace 2011 at the Phoenix Convention Center is the perfect place to Learn, Network and Explore.

Early-bird Deadline is August 25th!
Save $100 off Full Event Registration

There are many Volunteer Opportunities avaible for Phoenix Chapter members! Click the button below for details and how to volunteer...

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Education Update

The education opportunities with IFMA just keep getting better!  In addition to the Facility Manger Professional (FMP) and the Certified Facility Manager (CFM) credentials, IFMA has now launched the Sustainability Facility Professional credential! 

The Greater Phoenix Chapter is offering these classes right here in the Valley instructed by our very own IFMA Fellow, Patrick Okamura CFM, CSS, CIAQM, LEED AP

Click on the icons for more details and to register.


next class-
September 15&16

Exam Review-
November 10

  
classes begin-
August 25!

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Save the Date

Upcoming Meetings and Events

SFP course
8/25, & 8/26/11
9/8, & 9/9/11
10/5, 10/6 & 10/7/11

FMP- Leadership & Strategy Essential
9/15, & 9/16/11

Annual Charity Golf Tournament

9/23/11

World Workplace 2011
October 26-28, 2011

CFM Exam Review
11/10/11

November Member Meeting
11/19/2011

Holiday Party
12/15/11 

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Classified Ads

0000-00-00:

Facilities Services Supervisor

Arizona State University

Facilities Management Downtown campus

Campus: Downtown Phoenix

Requisition Id# 38171BR

 

Salary Range:

To be determined

 

Close Date:

03-January-2018

 

Job Description:

Facilities Development and Management, Facilities Management, seeks a Facilities Services Supervisor to plan, organize, schedule, and coordinate the activities of crafts and trades staff in the construction, repair, maintenance, and installation of campus building equipment and/or systems.

  

Essential Duties:

Monitor, supervise, inspect, and evaluate the work of subordinates. Plan and develop work schedules, equipment usage schedules, priority of expenditures and procedures for equipment and system maintenance. Plan for and procures material, resources, and vendor services to ensure adequate resources are available to conduct work and complete projects within quality and time-bound standards. Prepare material and labor estimates. Prepare sketches of proposed work and assists in the design and specifications of planned jobs or contracts. Schedule work projects, set standards, and inspect job sites to ensure code compliance, quality of craftsmanship, and Division and/or University procedures and standards are met. Make decisions regarding hiring, evaluation, promotion and termination of employees, or makes related recommendations. Train and instruct employees in new methods or procedures. Maintain accurate records and files. Supervise the selection and management of outside contractors for adherence to state and federal Code Requirements and provides reports to management. Monitor work activities via work order system, utilizing electronic tablet. Interpret University and department policies to assigned personnel and enforces safety regulations and adherence to proper codes and standards, OSHA regulations and hazardous materials handling. Ensure budgeting guidelines are met; prioritizes shop expenditures and assists in preparation of capital and operations budgets.

 

DAYS AND SCHEDULE:

Monday – Friday, 7:00am – 4:00pm.

 

Minimum Qualifications:

Bachelor's degree in the field appropriate to the area of assignment AND four (4) years related construction or maintenance experience which includes one (1) year supervisory experience; OR, Eight (8) years related construction or maintenance experience, which includes one (1) year of supervisory experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment. Some positions may require a pre-employment physical examination post offer of employment to include asbestos worker clearance, respiratory clearance questionnaire and respiratory fit test. May participate in programs which involve adherence to program regulations, including physical exam, annual testing, x-rays, medication, vaccinations at ASU expense, and completion of a Health Surveillance Questionnaire.

 

Desired Qualifications:

•Experience in higher education facilities management

•Two years supervisory experience

•Experience in building and/or trade maintenance and repair in a commercial, industrial, or educational environment

•Experience in the maintenance of higher educational facilities (classrooms, laboratories, student life, etc.)

•Experience estimating and managing repairs

•Experience ordering materials

•Experience using computers (e.g. MS Office, inventory management database programs)

•Experience using work order systems (e.g. WebTMA)

•Knowledge of state, local and federal building codes

•Evidence of effective verbal and written communication skills

 

Working Environment:

Job duties are performed in and around the Arizona State University both inside and outside, and in all types of weather. Required to stand for varying lengths of time. Utilize specific hand tools and equipment related to essential duties. Stand, lift, bend, stoop, and kneel. Work off ladders, scaffolding, single man lifts up to 40 feet. Lift and carry up to 50 lbs. Wear personal protective equipment (safety glasses, gloves). Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Communicate effectively verbally and in writing, and through electronic devices. Drive University vehicles.

 

Department Statement:

Facilities Development and Management measures performance expectations and seek candidates who are aware of, participate in, and encourage team support of Arizona State University's sustainability programs. The University has made an institutional commitment to lead by example through the sustainable operations of its campuses. By demonstrating exemplary practices and sharing solutions, ASU stimulates changes in individual, institutional, and corporate behaviors to create a more sustainable world.

 

ASU offers tuition waiver (to include yourself, spouse and dependents), paid vacation and holidays, excellent benefit package, employee training and development opportunities, and an employee assistance program.

 

This position is located at the Downtown Phoenix campus, 522 N Central Avenue, Phoenix, AZ 85004.

 

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

 

Must pass pre-employment physical examination post offer of employment.

 

This position requires working a rotating on-call/stand-by schedule and may be called in for emergency response including nights, weekends, and holidays.

 

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

 

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

 

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Instructions to Apply:

Application deadline is 3:00pm Arizona time on the day indicated.

 

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

 

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

 

Work reference history information for 3 current and/or former supervisors will be requested at time of interview.  

 

Only electronic applications are accepted for this position.

 

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.

 

To apply please go to www.asujobs/ click "External Applicant" under Staff job opportunities, see Req Id# 38171BR or go directly to: https://sjobs.brassring.com/tgwebhost/jobdetails.aspx?jobId=3320284&PartnerId=25620&SiteId=5494&type=mail&JobReqLang=1&recordstart=1&JobSiteId=5494&JobSiteInfo=3320284_5494&gqid=1771

0000-00-00:

High Voltage Electrician Lead
Arizona State University
Electrical Services
Campus: Tempe 
Requisition Id# 37996BR 

Salary Range
To be determined 

Close Date
05-January-2018 

Job Description: 
Facilities Development and Management, Electrical Services, seeks an Electrician Lead specializing in high voltage systems to participate in the repair, maintenance inspection and installation of systems and journey level craft projects.
 
Essential Duties
Assign and inspect the work of electricians and trades helpers. Initiate corrective actions to secure satisfactory standards and timely project completion. Plan and develop work schedules, equipment usage schedules, and procedures for equipment maintenance. Troubleshoot and diagnose equipment problems and implement effective repairs and adjustments. Studies plans, drawings and specifications and work orders to determine work requirements and sequence of repairs and/or installations. Repair and maintain high voltage systems. Prepare, plan, schedule, process and complete work orders utilizing a computer maintenance management system. Maintain time and material records, and submit reports. Determine material and labor estimates. May assist in performance evaluation process. Participate in maintenance, repair and installation duties in the trades. Troubleshoot and repair malfunctions in medium voltage circuits and systems, including cutouts, switchgear, and transformers on the secondary side, in generation plants 4160-12,470 volts isolating faults, replacing cables and operating all medium voltage controls and associated equipment. Troubleshoot and repair of high voltage generating, controlling, and distribution systems, such as repairing switchgear, installing and hooking up transformers, locating defects in cables, or selecting materials to make installations or repairs.
 
Minimum Qualifications: 
Seven years of progressively responsible electrical repair and maintenance experience; OR,Completion of a four-year federally approved technical training program in electrical repair and maintenance AND three years of electrical repair and maintenance experience; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.  Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.
 
Desired Qualifications: 
Experience in:
High voltage electric power distribution equipment such as transformers, switches, circuit breakers, recording instruments and control systems.
Diagnosing and determining corrective action for electric power-controlling equipment such as switch gear, transformer banks, and circuit breakers in substations and power-generating facilities

Knowledge of:
Applicable codes standards and regulations.
National Electric Code, NFPA70E.

Skill in:
Installation, repair and maintenance of all systems and assignments common to the trade.
Estimating time and material requirements for work projects.
Troubleshooting and repairs of high voltage generating, controlling, and distribution systems, such as repairing switchgear, installing and hooking up transformers, locating defects in cables, or selecting materials to make installations or repairs.

Read and understand circuit diagrams of interconnects such as the generators, buses, switches, and circuit breakers in a power-generating facility or the feeders, substations, transformers, and interconnections of a distribution system, in order to diagnose problems in the electrical system.

Performing troubleshooting layout, and complete installation, modification, and repair on high voltage distribution systems such as repairing switchgear, installing transformers, and locating defects in cables.

The use of test equipment such as: oscilloscopes, power quality meters, insulation resistance tester, high potential tester, phase sticks, phase rotation meters, digital test equipment, other electrical test equipment, and cable locating and fault finding equipment.

Effective written and verbal communication skills to perform the essential functions of the job.
 
Working Environment
Wear personal protective equipment (e.g. safety glasses, face shield, negative pressure respirator, gloves).Climbs stairs and ladder. Travel throughout campus. Work in extreme temperatures, inadequate lighting, confined spaces (tunnels, man holes, vaults), intense noise, dirty environment, air contamination and hazardous materials. Lift, bend, and carry heavy objects up to 75 pounds. Work from ladders 6 to 30 using power tools for maintenance, repair, and installations. Drive University vehicle.

DAYS AND SCHEDULE
Monday – Friday 6:30AM – 3:00PM
 
Department Statement: 
Facilities Development and Management measures performance expectations and seek candidates who are aware of, participate in, and encourage team support of Arizona State University's sustainability programs.  The University has made an institutional commitment to lead by example through the sustainable operations of its campuses.  By demonstrating exemplary practices and sharing solutions, ASU stimulates changes in individual, institutional, and corporate behaviors to create a more sustainable world.

ASU offers tuition waiver (to include yourself, spouse and dependents), paid vacation and holidays, excellent benefit package, employee training and development opportunities, and an employee assistance program. 
 
This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.  Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

Must pass pre-employment physical examination post offer of employment to include asbestos worker clearance, respiratory clearance questionnaire and respiratory fit test.

This position requires working a rotating on-call/stand-by schedule and may be called in for emergency response including nights, weekends, and holidays.
  
ASU Statement: 
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.
 
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. 

Background Check Statement: 
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. 

Instructions to Apply: 
Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. 

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Work reference history information for 3 current and/or former supervisors will be requested at time of interview.  

Only electronic applications are accepted for this position.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.
 
To apply please go to www.asu.edu/asujobs/ click "External Applicant" under Staff opportunities, see Req Id# 37996BR or go directly to: https://sjobs.brassring.com/tgwebhost/jobdetails.aspx?jobId=3312673&PartnerId=25620&SiteId=5494&type=mail&JobReqLang=1&recordstart=1&JobSiteId=5494&JobSiteInfo=3312673_5494&gqid=1771

0000-00-00:

Harkins Theatres seeks a talented Senior Construction Manager to join our construction team in Scottsdale, Arizona.  The Senior Construction Manager provides leadership and support for our team of construction managers handling all new and remodels construction projects. This individual ensures on time and on budget completion of all projects assigned to the team.

 

Senior Construction Manager Additional Responsibilities:

  •          Assists the director with team supervision including selecting, training, supervising, team building, performance evaluations and setting developmental goals
  •          Develops strategies for multi-store programs including leveraging budgets, architecture resources, general contractor resources and schedule
  •          Reviews and provides input for real estate lease construction exhibits including both landlord and tenant responsibilities
  •          Partners with various internal departments to provide process improvement and cost-savings recommendations.
  •          Travel up to 40% (including local travel)

 

Senior Construction Manager Education/Skill/Experience

  •          Bachelor's degree in construction management, architecture, design or related field and 10 years of practical experience
  •          Ability to read, analyze and interpret technical drawings/blueprints, legal documents, business periodicals, professional journals, technical procedures, government regulations, and effectively negotiate price and contractual agreements with vendors
  •          Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, area, circumference and volume
  •          Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule formats and define problems, collect data, establish facts and draw valid conclusions
  •          Minimum 5 years Supervisory/team building/mentoring experience required
  •          Microsoft Project, Excel, Word, PowerPoint, Outlook, Bluebeam, and Internet browsing

 

Harkins Theatres is proud to be an Equal Opportunity Employer!

 

The Senior Construction Manager will be offered competitive pay and great benefits, which include health benefits (company covers over 80% of medical monthly premiums), dental, vision, 401(k) profit sharing, tuition reimbursement, paid time off,  paid holidays, FREE MOVIES and much more!

 

Visit www.harkinstheatres.com for additional information and submit resume to showbizjobs@harkins.com today.

0000-00-00:

Harkins Theatres seeks a Construction Manager I to join the Construction team at the Theatre Support Office in Scottsdale, Arizona.

 

The Construction Manager I provides oversight and leadership for remodel construction projects by coordinating and collaborating with the contractors, architects, engineers, landlords, design specialists and internal departments.

 

The Construction Manager I responsibilities include but are not limited to the following:

  •          Manages projects toward on-time completion within budget through site visits and review of daily/weekly reports and photos
  •          Reviews drawings and/or scopes of work for assigned projects for accuracy and current company direction
  •          Assists with preparation of budgets, feasibility studies and pre-construction activities
  •          Qualify all bids and change orders to minimize costs while maintaining schedules and design intent
  •          Research and recommend new materials, products and/or methods to keep Harkins at the forefront of the industry
  •          Travel up to 40% (including local travel)

 

Construction Manager I Requirements:

  •          Bachelor's degree in construction management, architecture, or engineering or 7+ years of related project management experience
  •          Minimum 3 years’ experience with multi-location open remodel projects
  •          Project Management Professional or Lean/Six Sigma certification preferred
  •          Strong customer service skills required
  •          Ability to read, analyze and interpret legal documents, business periodicals, professional journals, technical procedures, government regulations, and effectively negotiate price and contractual agreements with vendors
  •          Strong problem solving and reasoning capability
  •          Ability to deal with many projects in various stages of negotiation, design, construction, and post-construction
  •          Ability to perform site inspections and/or approve installations
  •          Microsoft Project, Excel, Word, PowerPoint, Outlook and Internet browsing
  •          AutoCAD, Photoshop, and Illustrator knowledge a plus
  •          Bachelor’s degree in Construction Management preferred

Harkins Theatres is proud to be an Equal Opportunity Employer!

The Construction Manager I will be offered competitive pay and great benefits, which include health benefits (company covers over 80% of medical monthly premiums), dental, vision, 401(k) profit sharing, educational reimbursement, paid time off and holidays, free soda and popcorn in the office and FREE MOVIES!

Visit www.harkinstheatres.com for additional information and submit resume to showbizjobs@harkins.com today

0000-00-00:

High Voltage Electrician Lead

Arizona State University

Electrical Services

Campus: Tempe

Requisition Id# 37996BR

 

Salary Range:

To be determined

 

Close Date:

05-January-2018

 

Job Description:

Facilities Development and Management, Electrical Services, seeks an Electrician Lead specializing in high voltage systems to participate in the repair, maintenance inspection and installation of systems and journey level craft projects.

 

Essential Duties:

Assign and inspect the work of electricians and trades helpers. Initiate corrective actions to secure satisfactory standards and timely project completion. Plan and develop work schedules, equipment usage schedules, and procedures for equipment maintenance. Troubleshoot and diagnose equipment problems and implement effective repairs and adjustments. Studies plans, drawings and specifications and work orders to determine work requirements and sequence of repairs and/or installations. Repair and maintain high voltage systems. Prepare, plan, schedule, process and complete work orders utilizing a computer maintenance management system. Maintain time and material records, and submit reports. Determine material and labor estimates. May assist in performance evaluation process. Participate in maintenance, repair and installation duties in the trades. Troubleshoot and repair malfunctions in medium voltage circuits and systems, including cutouts, switchgear, and transformers on the secondary side, in generation plants 4160-12,470 volts isolating faults, replacing cables and operating all medium voltage controls and associated equipment. Troubleshoot and repair of high voltage generating, controlling, and distribution systems, such as repairing switchgear, installing and hooking up transformers, locating defects in cables, or selecting materials to make installations or repairs.

 

Minimum Qualifications:

Seven years of progressively responsible electrical repair and maintenance experience; OR,Completion of a four-year federally approved technical training program in electrical repair and maintenance AND three years of electrical repair and maintenance experience; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

 

Desired Qualifications:

Experience in:

High voltage electric power distribution equipment such as transformers, switches, circuit breakers, recording instruments and control systems.

Diagnosing and determining corrective action for electric power-controlling equipment such as switch gear, transformer banks, and circuit breakers in substations and power-generating facilities

 

Knowledge of:

Applicable codes standards and regulations.

National Electric Code, NFPA70E.

 

Skill in:

Installation, repair and maintenance of all systems and assignments common to the trade.

Estimating time and material requirements for work projects.

Troubleshooting and repairs of high voltage generating, controlling, and distribution systems, such as repairing switchgear, installing and hooking up transformers, locating defects in cables, or selecting materials to make installations or repairs.

 

Read and understand circuit diagrams of interconnects such as the generators, buses, switches, and circuit breakers in a power-generating facility or the feeders, substations, transformers, and interconnections of a distribution system, in order to diagnose problems in the electrical system.

 

Performing troubleshooting layout, and complete installation, modification, and repair on high voltage distribution systems such as repairing switchgear, installing transformers, and locating defects in cables.

 

The use of test equipment such as: oscilloscopes, power quality meters, insulation resistance tester, high potential tester, phase sticks, phase rotation meters, digital test equipment, other electrical test equipment, and cable locating and fault finding equipment.

 

Effective written and verbal communication skills to perform the essential functions of the job.

 

Working Environment:

Wear personal protective equipment (e.g. safety glasses, face shield, negative pressure respirator, gloves).Climbs stairs and ladder. Travel throughout campus. Work in extreme temperatures, inadequate lighting, confined spaces (tunnels, man holes, vaults), intense noise, dirty environment, air contamination and hazardous materials. Lift, bend, and carry heavy objects up to 75 pounds. Work from ladders 6 to 30 using power tools for maintenance, repair, and installations. Drive University vehicle.

 

DAYS AND SCHEDULE:

Monday – Friday 6:30AM – 3:00PM

 

Department Statement:

Facilities Development and Management measures performance expectations and seek candidates who are aware of, participate in, and encourage team support of Arizona State University's sustainability programs. The University has made an institutional commitment to lead by example through the sustainable operations of its campuses. By demonstrating exemplary practices and sharing solutions, ASU stimulates changes in individual, institutional, and corporate behaviors to create a more sustainable world.

 

ASU offers tuition waiver (to include yourself, spouse and dependents), paid vacation and holidays, excellent benefit package, employee training and development opportunities, and an employee assistance program.

 

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

 

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

 

Must pass pre-employment physical examination post offer of employment to include asbestos worker clearance, respiratory clearance questionnaire and respiratory fit test.

 

This position requires working a rotating on-call/stand-by schedule and may be called in for emergency response including nights, weekends, and holidays.

  

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

 

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

 

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Instructions to Apply:

Application deadline is 3:00PM Arizona time on the date indicated.

 

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

 

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

 

Work reference history information for 3 current and/or former supervisors will be requested at time of interview.  

 

Only electronic applications are accepted for this position.

 

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.

 

To apply please go to www.asu.edu/asujobs/ click "External Applicant" under Staff opportunities, see Req Id# 37996BR or go directly to: https://sjobs.brassring.com/tgwebhost/jobdetails.aspx?jobId=3312673&PartnerId=25620&SiteId=5494&type=mail&JobReqLang=1&recordstart=1&JobSiteId=5494&JobSiteInfo=3312673_5494&gqid=1771

0000-00-00:

Job Summary

This Coordinator position is responsible for administration of all lease related activities and other Facilities’ vendor contractual relationships for multiple facilities. In addition, this position will assist in communicating updates regarding Facilities’ projects to internal customers and business leaders. This requires an understanding of leases, lease related documents, common area maintenance expenses, and other contract and purchase order documents. It also requires good communication skills with internal customers and with landlords and vendors. Position will assist in the purchasing process as well as annual departmental budgeting and general financial analysis. Patience and persuasiveness are necessary when interacting with other people. The nature of the work is fast-paced in a multi-task environment with frequent interruptions.

Education & Experience

Required

• AA degree or equivalent training or experience   

• Demonstrated knowledge of leases including CAM costs and management of multiple vendor contracts 

• Good communication skills

• Ability to communicate with different levels of staff      

• Knowledge of Microsoft Office including Word, Excel, and Power PointPreferred

• Facilities or Property Management experience

Key Responsibilities

• Communicate updates regarding Facilities’ projects to internal customers and managemento       

• Assist manager in tracking of Facilities’ projects

• Process monthly lease payment to include common area maintenance expenses (CAMs)

• Reconciliation of lease payments and CAM charges

• Prepare monthly reports as assigned including analysis of rents, CAMs, and other Facilities’ related issues or expenses

• Communicate with landlords and vendors to resolve lease or billing issues

• Track and report Facilities’ expenses to manager to ensure the department is operating within budget

• Participate in the planning, coordination and implementation of various projects related to the facility.

• Demonstrate empathy and support for internal customer apprehensions and alleviate concerns related to project or service impacts on their jobs, environment or operations.

•  Perform other duties as assigned.

• Regular and reliable attendance is required.

0000-00-00:

Contracts Coordinator (Facilities Management)

Salary
$52,332.80 - $75,878.40 Annually
Location - Scottsdale, AZ
Job Type - Full-Time Regular
Division -PUBLIC WORKS
Job Number -FY1718-00176
Closing
11/26/2017 11:59 PM Arizona
Introduction

Administers, coordinates, and maintains multiple service contracts for a variety of different City departments and/or divisions.

Public Works Assignment:  Oversee various public facilities infrastructure improvement projects and new Capital Improvement Projects and annual contract services.
 

Selection Process:
Applicants whose education, training and experience most closely meet the standards of this position may be invited to participate in a selection process to include an oral board interview. Final selection is contingent upon a background check which includes:

  • Fingerprinting
  • Criminal Background Screening
  • 39 month Motor Vehicle Department check
  • Drug Test
Minimum Qualifications

Education and Experience

  • High school diploma or General Educational Development (GED) equivalent.

Public Works Assignment

  • Minimum of three years of experience directly relating to management and/or maintenance, project management or contracts coordination of public facilities.


Licensing, Certifications and Other Requirements

  • Depending upon the department assignment, must possess and maintain a valid, unrestricted Arizona driver's license with no major citations within the past 39 months prior to the start date.

Other pertinent licenses and/or certifications may be required of some positions depending on department/section assignment.
 

Essential Functions

Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following tasks:

  • Creates scopes of work for Architectural and Engineering services contracts and other facilities improvement contracts.
  • Creates and evaluates Requests for Proposals and Invitations for Bids.
  • Administers the selection process for contract engineers and architects; manages all other processes throughout the duration of each contract.
  • Analyzes and reviews design plans, reports and blueprints.
  • Determines conformance to local, State and Federal rules and regulations, including OSHA standards.
  • Meets with City staff to determine project intent and scope of work; establishes project design requirements.
  • Conducts pre-bid, pre-construction, and other meetings throughout the contract process.
  • Visits construction sites continually during contract process.
  • Resolves design issues.
  • Enforces contract specifications to ensure successful outcomes of the contracts.
  • Meets with City staff to determine project intent and scope of work; establishes project design requirements.
  • Assembles vital city staff, city attorneys, consultants and the public, as required, to facilitate each contract through all phases of implementation.
  • Communicates effectively through, staff meetings, neighborhood outreach meetings; (distribute fliers and mailers as required), consultant and contractor meetings.
  • Works with Purchasing on a continual basis from initiation of contracts through the purchasing phase, to the completion of the contract.
  • Follows established purchasing guidelines and procurement rules and regulations.
  • Processes invoices to contractors; submit invoices to accounts payable for processing.

 

Work Environment/Physical Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Inspect construction sites to evaluate work as it progresses.

  • Lift and transport materials including concrete and asphalt specimens, barricades, maps, blueprints and bid packages weighing up to 50 pounds.
  • Lift, carry ladders and climb ladders to access roof and other elevated areas; bend and stretch in order to access various areas of city buildings and sites.
  • At critical junctures, works outside the boundaries of the normally scheduled work hours/days of the week to ensure proper management of ongoing projects.
  • Muscular exertion and lifting.
  • Exposure to dust, grease, noise, cramped areas, inclement weather, temperature extremes and unpleasant but not hazardous odors.
  • Some work is performed in a normal City office environment.
  • Operate standard office equipment including a computer, commercial plotter, telephone, copy and fax machines requiring continuous and repetitive arm, hand, and eye movement.
  • Travel to/from meetings and various locations.

The City of Scottsdale reserves the right to change this process at any time.

To view the entire job description http://www.scottsdaleaz.gov/HR/jobs  

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation.  Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

 

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